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Healthcare teams lose enormous time to administration: program and grant management, provider relationships and onboarding, research and survey operations, credentialing, and reporting, all spread across disconnected tools. We build the connected operating system that cuts the manual work, with governed access and compliance designed in. Trusted by Cordis and Alaska Native Tribal Health Consortium.
Healthcare teams lose enormous time to administration that has nothing to do with care, scattered across systems that were never designed to work together.
Program and grant data lives across Google Drive, Excel, and Smartsheet. Provider relationships and onboarding are tracked by hand. Research and survey data is re-entered across systems. Federal and funder reporting is assembled manually before every deadline, sensitive records get logged in tools never built for compliance, and Airtable itself often sprawls into many disconnected bases with no single source of truth.
We build the connected operating system around the operational work, with role-based access, audit trails, and compliance designed in. We connect operations around your clinical and records systems; we do not replace them. And because becoming AI-native starts with a clean foundation, the same connected data is what lets healthcare teams use AI safely, on governed data, rather than on scattered records nobody trusts.
Program and grant data spread across Google Drive, Excel, and Smartsheet
Provider relationships and onboarding tracked by hand
Research and survey data re-entered across systems
Federal and funder reporting assembled manually each cycle
Sensitive records logged in tools never built for compliance
Airtable base sprawl with no single source of truth
What independent research says about the operational burden, and the AI shift, in healthcare.
potential annual savings from administrative simplification in US healthcare
McKinsey / JAMA, 2021 · source
of healthcare spend goes to payer-provider administration, about $500B a year
Brookings, 2023 · source
the rate at which healthcare is deploying AI versus the broader economy
Menlo Ventures, 2025 · source
Every enterprise operates somewhere on this spectrum. We help you move to the next state, with the foundation to keep moving.
Most teams start here
Disconnected tools. Manual reconciliation. Spreadsheet sprawl. Data lives in a dozen places and teams work around the system instead of with it. Every quarter feels harder than the last.
Where our clients live
One operating system across teams. Clean data architecture. Workflows that match how the team actually works. Automation where it adds value. Reporting that reflects reality.
The AI decade
Connected systems plus the AI layer that compounds them. Predictive signal that works because the data foundation is clean. It only works on top of Connected Systems. There is no shortcut.
AI transformation firms will sell you Intelligent Operations on top of Fragmented Operations. The result is faster chaos. We build the connected foundation that makes the next state possible.
Connected, governed systems around the operational work, with access and compliance designed in. We connect operations; we do not replace your clinical systems.
Program, grant, and case management connected end to end, so tracking, funder reporting, and renewals run on one system instead of a folder of spreadsheets.
Manage provider and partner relationships, communications, onboarding, and outreach in one place, replacing manual tracking and disconnected inboxes.
Data collection, surveys, and reporting on one governed base, with the structure that research and federal reporting actually require.
Role-based access and audit trails built into the solution and architected to support HIPAA-aware and regulated environments. Access is configured into what we build, working with your compliance team.
Smartsheet-to-Airtable migrations and base consolidation, turning scattered, fragile bases into one trustworthy source of truth.
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Our forward-deployed AI engineers build the clean, governed data that makes AI safe and useful in healthcare. Model-agnostic, never locked to one provider.
A few representative examples from our healthcare work, anonymized.
For a system spanning 11 hospitals and 100 clinics, we built a project tracker that automatically captures key dates and time-in-progress metrics, giving teams real-time visibility and cutting manual tracking errors.
For a pediatric neuropsychology clinic, we built a HIPAA-aware Airtable system to securely log evaluations and test scores and generate reports, so clinicians manage data autonomously with fewer manual errors.
For a global health initiative, we built donation and grant management with multi-currency forecasting and clean reporting, improving accuracy and easing adoption.
For a research organization, we migrated off Smartsheet with custom scripts and training, reducing manual tasks and improving data integrity and compliance.
A dam looks simple from the outside. Inside, it converts turbulent force into something controlled and dependable. The complexity lives inside the system. What your team experiences is clarity.
We map the friction. Where workflows break, where data lives, where the team is working around the system instead of with it.
We architect the connected system. The right tools, data structure, and ownership, mapped to how your team actually works.
We build, integrate, and migrate. Airtable, AI, custom code, and your existing stack. Your team is involved at every step.
We embed for ongoing operations. We document everything. You own the system. We are there when it needs to evolve.
manual workflows we have automated
reduction in manual data entry, seen repeatedly
given back per week, per team
five-star client reviews
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We are grateful for the success we’ve brought to our clients. They’ve been kind enough to share their experiences with you. Here is a small sample of the hundreds of testimonials and 5-star ratings we’ve received.
Focused scale, not freelancers
135 certified implementers, more than five times the next largest competitor. Depth across every workflow your business runs.
The re-sourcing guarantee
If a resource is not the right match, we get ahead of it and fix it. You never have to fight for a resolution. Finding the right person is on us.
Embedded, not parachuted in
We embed on your team and hold the institutional knowledge of your systems long after launch, through turnover and new complexity.
Forward-deployed AI engineering
We embed senior AI engineers to build the operational foundation that makes AI investments actually deliver, instead of layering intelligence on broken operations. We stay model-agnostic, so your strategy is never tied to one provider.
We design for it. Role-based access and audit trails are built into the solution, and we architect to support HIPAA-aware and regulated environments, working directly with your compliance and security teams. We are not a SaaS; access and controls are configured into what we build, and we produce the documentation your posture requires.
We connect operations around them; we do not replace your EHR or clinical systems. We build the operational layer, program and grant management, provider CRM, research operations, and integrate with the platforms you keep, so sensitive data stays where it belongs.
Yes. We build systems that work with what you already run through supported integrations, so information stops being re-entered by hand across disconnected tools.
You own it. We document everything so institutional knowledge does not walk out the door when someone leaves, and the Embedded Partnership keeps senior operators available through audits and new requirements.
A hire brings one person's bandwidth and knowledge. We bring 135 certified implementers, document everything, and back every placement with the re-sourcing guarantee. Many organizations use us to build the foundation, then run it with a lean internal team.
Most teams start with a 3 to 4 week Operations Diagnostic that delivers a prioritized roadmap, then a phased build over 3 to 9 months. We migrate in stages and validate at each step so nothing critical breaks.
Change management is built into every engagement, not bolted on at the end. Our four-phase approach, Align, Design for Behavior, Enable, and Reinforce, defines the executive why, designs governance and role-based access in from the start, trains each team on its real workflows, and reinforces with adoption dashboards and 30, 60, and 90 day reviews. That is how engagements reach the outcomes leaders care about: around 90% active adoption, a roughly 75% drop in manual reporting, and the full retirement of shadow spreadsheets.
